POPARD’S approach to consultation has evolved over the past few years, with a vision of making our services consistent with evidence-based practices in effective consultation. Although old medical or “expert” models of consultation still do exist, the literature is clear that these models are less effective in inspiring change in the consultee and often leave the consultee and school team feeling less capable and in greater need of “expert” support. POPARD uses an empowerment model of consultation.

For a particularly complex or challenging situation, a district may opt for an extended consult that is usually conducted over two or three days. The philosophy of the extended consult is similar to that of the one-day student consult; however, it allows for more intensive focus on a student and school team, and immediate coaching with implementation support over the two or three consecutive days.

POPARD’s extended consultation allows for more intensive focus on a student and school team, and immediate coaching over two or three consecutive days.

POPARD’s model of consultation includes 3 phases:

POPARD will email the District Partner a site visit schedule to complete 3 weeks prior to a visit occurring. Once the itinerary is arranged and the schedule completed, the District Partner will email/fax the schedule and referral package to the POPARD office by the deadline given.

Scheduling your Extended Consultations

  • 1. One student per 2-3 day visit.
  • 2. It is mandatory that a current school year Needs Assessment from school and parent is sent to POPARD prior to the visit.
  • 3. If your consultant is traveling by plane/ferry or driving longer than normal distance please keep in mind arrival and departure times when planning your site visit.
  • 4. Allow time for a brief pre-meeting between the consultant, parent/guardian and the school team.
  • 5. Schedule a lunch break for the consultant
  • 6. Schedule a team meeting to debrief at the end of each day.
  • 7. On the final day schedule a half hour break for the consultant to complete the Consultation Notes (just prior to the team meeting if possible).
  • 8. Schedule a post-observation meeting with the team. Team Meetings usually take place at a time convenient to the school staff and parent and should be approximately 90 minutes in length.
  • 9. Parents must be invited to participate in the team meeting. It is the School District’s responsibility to ensure an Interpreter is present at the team meeting if required for the parent(s) to participate meaningfully in the discussion.
  • 10. The District Partner and school staff determine the composition of the team. Typically, team members include: school staff; the District Partner; parents; and the social worker or other community participants e.g. behaviour support therapist from a community agency. It is the role of the District Partner to ensure everyone has been invited to the team meeting.
  • 1. A hand written copy of the Team Meeting Notes will be distributed at the team meeting to the parent/guardian, District Partner, school case manager and classroom teacher.
  • 2. A draft copy of the Implementation Plan will also be left with or emailed to the parent/guardian, District Partner, school case manager and classroom teacher.
  • 3. A formal typed Consultation Report and the formal typed Implementation be mailed to the parent/guardian, District Partner, school case manager and classroom teacher from th POPARD office within 3 weeks of the site visit.


Pre-consultation involves completion of a Needs Assessment by both the parent and school team, describing the student's strengths and concerns at home and school. The purpose is to encourage the team to think analytically about what may be contributing to any problem behaviours or concerns and identify what strategies have been in place and which ones are working.


Consultation includes a pre-observation meeting with the school team and an observation of the student in the school setting. Because of the intensive focus, a team meeting occurs at the end of each day, facilitated by the consultant. Similar to the student consultation, a detailed Implementation Plan is developed with active participation and decision-making by the student’s school and home team.


Post-consultation includes an Implementation Plan, and a detailed consultation report. An implementation support day is scheduled to provide further coaching and create resources with and for the team members.

  • For further details, please contact your local District Partner.